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IEEE Paper Formatting Specifications

Complete formatting guide based on IEEE conference/journal paper template.

Page Setup

Page Size and Orientation

Size: A4 (210mm × 297mm)
Orientation: Portrait

Margins

Top: 19mm (0.75 inches)
Bottom: 43mm (1.69 inches) - larger for page numbers
Left: 14.32mm (0.564 inches)
Right: 14.32mm (0.564 inches)

Column Layout

Number of columns: 2
Column width: Calculated automatically based on page width minus margins
Column separation: 4.22mm (0.166 inches)
Column balance: Balance final page columns if possible

Typography

Font Family

All text: Times New Roman
Fallback: Times, serif

Font Sizes and Styles

Title:

Size: 24pt
Weight: Bold
Case: Title Case
Alignment: Centered
Spacing: 18pt after

Author Names:

Size: 11pt
Weight: Regular
Alignment: Centered
Spacing: 12pt after

Author Affiliations:

Size: 10pt
Weight: Regular (Italic for email)
Alignment: Centered
Spacing: 18pt after

Abstract Heading:

Size: 10pt
Weight: Bold
Case: Title Case
Alignment: Left
Style: Italic

Abstract Text:

Size: 10pt
Weight: Regular (Bold for "Keywords:")
Alignment: Justified
Indentation: None
Spacing: 18pt after

Section Headings (Level 1):

Size: 10pt
Weight: Bold
Case: UPPERCASE
Alignment: Left (centered also acceptable for IEEE)
Numbering: Roman numerals (I, II, III) or Arabic (1, 2, 3)
Spacing: 6pt before, 3pt after

Subsection Headings (Level 2):

Size: 10pt
Weight: Bold Italic
Case: Title Case
Alignment: Left
Numbering: A, B, C or 1.1, 1.2, 1.3
Spacing: 6pt before, 3pt after

Sub-subsection Headings (Level 3):

Size: 10pt
Weight: Regular Italic
Case: Sentence case
Alignment: Left
Numbering: 1), 2), 3) or 1.1.1, 1.1.2
Spacing: 3pt before, 3pt after

Body Text:

Size: 10pt
Weight: Regular
Alignment: Justified
Line spacing: Single (1.0)
Paragraph spacing: 3pt after
Indentation: None (block paragraphs)

Figure Captions:

Size: 8pt
Weight: Regular
Format: "Fig. X." in bold, followed by caption text
Alignment: Centered
Spacing: 6pt before figure, 12pt after caption

Table Captions:

Size: 8pt
Weight: Regular
Format: "TABLE X" in uppercase, centered above table; caption text below
Alignment: Centered
Spacing: 6pt before caption, 6pt after table

Footnotes:

Size: 8pt
Weight: Regular
Numbering: Superscript numbers
Placement: Bottom of column

References:

Size: 10pt (reference number 8pt)
Weight: Regular
Alignment: Left
Numbering: [1], [2], [3]...
Indentation: Hanging indent after number
Spacing: 0pt between references

Numbering Conventions

Sections

Two acceptable styles:

Style 1: Roman numerals

I. INTRODUCTION
II. RELATED WORK
   A. Context Modeling
   B. Adaptation Techniques
III. PROPOSED APPROACH

Style 2: Arabic numerals

1. INTRODUCTION
2. RELATED WORK
   2.1 Context Modeling
   2.2 Adaptation Techniques
3. PROPOSED APPROACH

Figures and Tables

Figures: Numbered sequentially (Fig. 1, Fig. 2, Fig. 3...)
Tables: Numbered sequentially (TABLE I, TABLE II or Table 1, Table 2...)
Equations: Numbered on right margin (1), (2), (3)...

Special Elements

Equations

Inline: Use inline math for simple expressions: x + y = z
Display: Center important equations on separate line
Numbering: Right-aligned equation number in parentheses
Spacing: 6pt before and after
Font: Times New Roman or Symbol font for math

Example:

                    E = mc²                    (1)

Algorithms and Code

Font: Courier New or other monospace font
Size: 9pt
Placement: Within figure environment
Caption: "Fig. X. Algorithm description"
Indentation: Preserve code structure

Lists

Bulleted lists:

Use bullet points (•)
Indent by 5mm from margin
Spacing: 0pt between items

Numbered lists:

Use 1), 2), 3) or 1., 2., 3.
Indent by 5mm from margin
Align text with item number

Quotations

Short quotes (< 3 lines): Inline with quotation marks
Long quotes: Indented block, 9pt font, no quotes
Always cite source

Figures and Tables Guidelines

Figure Placement

Position: Top or bottom of column preferred
Width: Single-column (width of one column) or double-column (spans both columns)
Centering: Center within column or page
Quality: Minimum 300 DPI for images
Format: Vector (PDF, EPS) preferred; raster (PNG, JPG) acceptable
Color: Use grayscale or ensure prints clearly in grayscale

Figure Captions

Format:

Fig. 1. System architecture showing the three main components:
context acquisition, reasoning engine, and adaptation module.

Rules:

"Fig." abbreviation, not "Figure"
Number followed by period
Caption text starts with capital letter
Can be multiple sentences
Place below figure

Table Formatting

Border: Use horizontal lines only (top, bottom, below header)
Header: Bold text in first row
Alignment: Numbers right-aligned, text left-aligned
Spacing: Compact spacing within table
Font: Same as body text (10pt) or slightly smaller (9pt)

Example:

TABLE I
PERFORMANCE COMPARISON

Method          Accuracy    Time (ms)
───────────────────────────────────
Baseline        87.3%       145
Proposed        94.2%       132
───────────────────────────────────

Caption placement:

Table number and title above table (centered)
Additional caption text below table (centered)

Table Captions

Format:

TABLE I
PERFORMANCE COMPARISON ACROSS THREE DATASETS

Header and Footer

Running Headers

Odd pages: Paper title (right-aligned)
Even pages: Author names (left-aligned)
Font: 8pt
Position: Top margin area

(Note: Many IEEE conferences omit running headers)

Page Numbers

Position: Bottom center
Font: 10pt
Format: Simple number (1, 2, 3...)
Start: Page 1 on title page (may be suppressed for submission)

Citations and References

In-Text Citations

Format: [1], [2, 3], [5-7]

Examples:

"Recent work [1] has shown..."
"Several studies [2, 3, 4] demonstrate..."
"As noted in [5], context awareness..."

Reference List

Section title: "REFERENCES" or "REFERENCES" (all caps, centered or left)

Format by type:

Journal article:

[1] A. Author, B. Author, and C. Author, "Title of paper,"
    Journal Name, vol. X, no. Y, pp. ZZZ-ZZZ, Month Year.

Conference paper:

[2] A. Author and B. Author, "Title of paper," in Proc.
    Conference Name (CONF 'YY), City, Country, Year,
    pp. XXX-XXX.

Book:

[3] A. Author, Book Title, Edition. City: Publisher, Year.

Book chapter:

[4] A. Author, "Chapter title," in Book Title, B. Editor, Ed.
    City: Publisher, Year, pp. XXX-XXX.

Technical report:

[5] A. Author, "Title," Company/Institution, City, State,
    Country, Tech. Rep. Number, Year.

Website:

[6] A. Author. "Page title." Website Name. Accessed: Month
    Day, Year. [Online]. Available: http://url