Initial commit with translated description
This commit is contained in:
94
SKILL.md
Normal file
94
SKILL.md
Normal file
@@ -0,0 +1,94 @@
|
||||
---
|
||||
name: Office
|
||||
description: "掌握Excel、Word、PowerPoint和Google Workspace。"
|
||||
---
|
||||
|
||||
## What "Office" Means Here
|
||||
|
||||
Productivity software: Microsoft 365, Google Workspace, and office administration.
|
||||
|
||||
| Signal | Context | Load |
|
||||
|--------|---------|------|
|
||||
| Formulas, pivot tables, VLOOKUP, macros | Spreadsheets | `tools/spreadsheets.md` |
|
||||
| Formatting, headers, mail merge, TOC | Documents | `tools/documents.md` |
|
||||
| Slides, animations, presenter view | Presentations | `tools/presentations.md` |
|
||||
| Supplies, vendors, facilities, space | Office admin | `admin/facilities.md` |
|
||||
|
||||
---
|
||||
|
||||
## Spreadsheets (Excel / Google Sheets)
|
||||
|
||||
**Formulas people actually need:**
|
||||
- `VLOOKUP` / `XLOOKUP` — lookup value in table, return another column
|
||||
- `SUMIF` / `COUNTIF` — sum/count with conditions
|
||||
- `INDEX/MATCH` — more flexible than VLOOKUP
|
||||
- `IF` with `AND`/`OR` — conditional logic
|
||||
|
||||
**Common problems:**
|
||||
- VLOOKUP returns #N/A → check for spaces, data types, exact match setting
|
||||
- Formula works in one cell, breaks when copied → missing `$` for absolute references
|
||||
- Dates sorting wrong → format as actual dates, not text
|
||||
|
||||
**Pivot tables:** Right-click data → Create Pivot Table → drag fields to rows/columns/values.
|
||||
|
||||
---
|
||||
|
||||
## Documents (Word / Google Docs)
|
||||
|
||||
**Formatting essentials:**
|
||||
- Use Styles (Heading 1, 2, 3) for structure — enables automatic TOC
|
||||
- Page numbers starting on page 3: Insert break → Different First Page → start numbering
|
||||
- Different headers per section: Section breaks, unlink from previous
|
||||
|
||||
**Mail Merge:**
|
||||
1. Prepare data source (Excel with columns: Name, Address, etc.)
|
||||
2. Word → Mailings → Start Mail Merge → Letters
|
||||
3. Insert Merge Fields where dynamic content goes
|
||||
4. Preview Results → Finish & Merge
|
||||
|
||||
---
|
||||
|
||||
## Presentations (PowerPoint / Google Slides)
|
||||
|
||||
**Professional basics:**
|
||||
- Slide Master for consistent styling (View → Slide Master)
|
||||
- 6x6 rule: max 6 bullets, 6 words per bullet
|
||||
- One idea per slide
|
||||
|
||||
**Animations:**
|
||||
- Entrance animations for bullet reveal (Appear > Fade > Fly In)
|
||||
- Timing: On Click vs After Previous
|
||||
- Keep it subtle — animation should aid, not distract
|
||||
|
||||
**Presenter View:** F5 to present, use Presenter View to see notes while audience sees slides.
|
||||
|
||||
---
|
||||
|
||||
## Office Administration
|
||||
|
||||
For those managing physical office operations:
|
||||
|
||||
**Supplies & Inventory:**
|
||||
- Track with simple spreadsheet: Item, Quantity, Reorder Point, Supplier
|
||||
- Set calendar reminders for regular orders
|
||||
- Bulk ordering usually 15-30% cheaper
|
||||
|
||||
**Vendor Management:**
|
||||
- Cleaning, maintenance, IT support contracts
|
||||
- Document SLAs and contact info in shared location
|
||||
- Review contracts annually for renegotiation
|
||||
|
||||
**Space Planning:**
|
||||
- Hot-desking: Use booking system (even a shared calendar works)
|
||||
- Meeting room: Clear naming, visible displays, 15-min buffers
|
||||
|
||||
---
|
||||
|
||||
## Quick Reference
|
||||
|
||||
| Task | Excel/Sheets | Word/Docs | PowerPoint/Slides |
|
||||
|------|-------------|-----------|-------------------|
|
||||
| Find value | VLOOKUP/XLOOKUP | Find & Replace | Find & Replace |
|
||||
| Conditional format | Home → Conditional | N/A | N/A |
|
||||
| Auto-update content | Formulas | Fields | Links |
|
||||
| Export to PDF | File → Save As | File → Save As | File → Save As |
|
||||
6
_meta.json
Normal file
6
_meta.json
Normal file
@@ -0,0 +1,6 @@
|
||||
{
|
||||
"ownerId": "kn73vp5rarc3b14rc7wjcw8f8580t5d1",
|
||||
"slug": "office",
|
||||
"version": "1.0.0",
|
||||
"publishedAt": 1770926628761
|
||||
}
|
||||
100
documents.md
Normal file
100
documents.md
Normal file
@@ -0,0 +1,100 @@
|
||||
# Documents Deep Dive
|
||||
|
||||
## Structure with Styles
|
||||
|
||||
**Why use Styles:**
|
||||
- Automatic Table of Contents
|
||||
- Consistent formatting throughout
|
||||
- Easy global changes (change Heading 1 once, all update)
|
||||
|
||||
**Hierarchy:**
|
||||
- Title → document name
|
||||
- Heading 1 → major sections
|
||||
- Heading 2 → subsections
|
||||
- Heading 3 → sub-subsections
|
||||
- Normal → body text
|
||||
|
||||
**Modify Style:** Right-click style → Modify → Change font, spacing, color
|
||||
|
||||
---
|
||||
|
||||
## Page Layout
|
||||
|
||||
### Section Breaks
|
||||
- Use for different headers/footers in parts of document
|
||||
- Insert → Break → Section Break (Next Page)
|
||||
- Unlink sections to have different content
|
||||
|
||||
### Page Numbers
|
||||
**Start on page 3:**
|
||||
1. Insert Section Break before page 3
|
||||
2. Double-click footer on page 3
|
||||
3. Uncheck "Link to Previous"
|
||||
4. Insert Page Number → Format → Start at 1
|
||||
|
||||
### Different First Page
|
||||
- Design → Different First Page (checkbox)
|
||||
- First page can have no header, rest have header
|
||||
|
||||
---
|
||||
|
||||
## Mail Merge
|
||||
|
||||
**Use cases:** Personalized letters, labels, envelopes, emails
|
||||
|
||||
**Process:**
|
||||
1. **Data source:** Excel file with columns (Name, Address, etc.)
|
||||
2. **Main document:** Template with placeholders
|
||||
3. **Merge:** Combine to produce individual documents
|
||||
|
||||
**Steps (Word):**
|
||||
1. Mailings → Start Mail Merge → Letters
|
||||
2. Select Recipients → Use Existing List → select Excel file
|
||||
3. Insert Merge Fields where personalization needed
|
||||
4. Preview Results to check
|
||||
5. Finish & Merge → Edit Individual Documents (or Print)
|
||||
|
||||
**Conditional content:**
|
||||
```
|
||||
{IF {MERGEFIELD Gender} = "M" "Mr." "Ms."}
|
||||
```
|
||||
|
||||
---
|
||||
|
||||
## Formatting Fixes
|
||||
|
||||
| Problem | Solution |
|
||||
|---------|----------|
|
||||
| Paragraph spacing inconsistent | Select all → set Before/After spacing explicitly |
|
||||
| Tab stops not aligning | View ruler → clear tabs → set new tab stops |
|
||||
| Images jumping around | Right-click image → Wrap Text → choose wrap style |
|
||||
| Page breaks in wrong places | Insert manual Page Break where needed |
|
||||
| Table breaking across pages | Table Properties → Row → uncheck "Allow row to break" |
|
||||
|
||||
---
|
||||
|
||||
## Tables
|
||||
|
||||
**Convert text to table:** Select text → Insert → Table → Convert Text to Table
|
||||
**Repeat header row:** Table Properties → Row → Repeat as header row
|
||||
**Resize columns:** Double-click column border to auto-fit
|
||||
|
||||
---
|
||||
|
||||
## Track Changes
|
||||
|
||||
**Enable:** Review → Track Changes
|
||||
**Accept/Reject:** Review → Accept/Reject buttons
|
||||
**Compare documents:** Review → Compare → select original and revised
|
||||
|
||||
---
|
||||
|
||||
## Keyboard Shortcuts (Word)
|
||||
|
||||
| Action | Windows | Mac |
|
||||
|--------|---------|-----|
|
||||
| Heading 1 | Ctrl+Alt+1 | Cmd+Option+1 |
|
||||
| Heading 2 | Ctrl+Alt+2 | Cmd+Option+2 |
|
||||
| Page break | Ctrl+Enter | Cmd+Enter |
|
||||
| Find & Replace | Ctrl+H | Cmd+H |
|
||||
| Select all | Ctrl+A | Cmd+A |
|
||||
122
facilities.md
Normal file
122
facilities.md
Normal file
@@ -0,0 +1,122 @@
|
||||
# Office Administration
|
||||
|
||||
## Supplies Management
|
||||
|
||||
### Tracking System
|
||||
Simple spreadsheet columns:
|
||||
- Item name
|
||||
- Current quantity
|
||||
- Reorder point (trigger level)
|
||||
- Preferred supplier
|
||||
- Unit cost
|
||||
- Last order date
|
||||
|
||||
### Reorder Process
|
||||
1. Weekly check against reorder points
|
||||
2. Consolidate orders to same supplier (bulk discount)
|
||||
3. Track delivery, update inventory on arrival
|
||||
4. Review usage patterns quarterly (adjust reorder points)
|
||||
|
||||
### Common Supplies Checklist
|
||||
- [ ] Printer paper, ink/toner
|
||||
- [ ] Pens, notebooks, sticky notes
|
||||
- [ ] Kitchen: coffee, tea, snacks, cleaning supplies
|
||||
- [ ] Bathroom: soap, paper products
|
||||
- [ ] First aid kit (check expiry dates)
|
||||
|
||||
---
|
||||
|
||||
## Vendor Management
|
||||
|
||||
### Key Vendors to Manage
|
||||
- Cleaning service
|
||||
- IT support / managed services
|
||||
- Office equipment maintenance (copier, HVAC)
|
||||
- Catering (for meetings)
|
||||
- Security / access control
|
||||
|
||||
### Contract Documentation
|
||||
For each vendor, maintain:
|
||||
- Contract copy with terms
|
||||
- SLA (service level agreement)
|
||||
- Primary contact + escalation contact
|
||||
- Payment terms and schedule
|
||||
- Renewal date (calendar reminder 60 days before)
|
||||
|
||||
### Performance Tracking
|
||||
- Log service issues and resolution time
|
||||
- Quarterly review: are they meeting SLA?
|
||||
- Document issues for renegotiation leverage
|
||||
|
||||
---
|
||||
|
||||
## Space Planning
|
||||
|
||||
### Meeting Room Management
|
||||
- Clear naming convention (avoid confusion)
|
||||
- Booking system (shared calendar, dedicated app)
|
||||
- Rules: release room if not using, 5-min buffer between meetings
|
||||
- Equipment check: projector, whiteboard, video conferencing
|
||||
|
||||
### Hot Desking
|
||||
- Booking system for desks
|
||||
- Clean desk policy at end of day
|
||||
- Lockers for personal items
|
||||
- Ensure adequate power/network at all desks
|
||||
|
||||
### Visitor Management
|
||||
- Sign-in process (paper log or digital)
|
||||
- Visitor badges
|
||||
- NDA for sensitive areas if needed
|
||||
- Clear guest WiFi access
|
||||
|
||||
---
|
||||
|
||||
## Facilities Issues
|
||||
|
||||
### Common Problems & Contacts
|
||||
| Issue | Who to Call |
|
||||
|-------|------------|
|
||||
| HVAC (too hot/cold) | Building management or HVAC contractor |
|
||||
| Electrical | Electrician (have emergency contact) |
|
||||
| Plumbing | Plumber |
|
||||
| Security/access | Building security or locksmith |
|
||||
| Cleaning issues | Cleaning service manager |
|
||||
|
||||
### Emergency Preparedness
|
||||
- Fire extinguisher locations known
|
||||
- Evacuation routes posted
|
||||
- Emergency contacts list visible
|
||||
- First aid trained staff identified
|
||||
|
||||
---
|
||||
|
||||
## Budget Tracking
|
||||
|
||||
### Monthly Categories
|
||||
- Supplies
|
||||
- Vendor services
|
||||
- Equipment maintenance
|
||||
- Utilities (if responsible)
|
||||
- Miscellaneous
|
||||
|
||||
### Cost Control
|
||||
- Negotiate annual contracts (better rates)
|
||||
- Review subscriptions quarterly (cancel unused)
|
||||
- Compare suppliers annually
|
||||
- Track spending vs budget monthly
|
||||
|
||||
---
|
||||
|
||||
## Communication
|
||||
|
||||
### Regular Updates to Staff
|
||||
- New vendor contacts
|
||||
- Policy changes (parking, kitchen, meetings)
|
||||
- Scheduled maintenance affecting access
|
||||
- Holiday closures
|
||||
|
||||
### Feedback Collection
|
||||
- Anonymous suggestion box (physical or digital)
|
||||
- Quarterly survey on office environment
|
||||
- Act on common complaints (builds trust)
|
||||
117
presentations.md
Normal file
117
presentations.md
Normal file
@@ -0,0 +1,117 @@
|
||||
# Presentations Deep Dive
|
||||
|
||||
## Slide Design Principles
|
||||
|
||||
**Content rules:**
|
||||
- One idea per slide
|
||||
- 6x6 rule: max 6 bullets, max 6 words per bullet
|
||||
- Headlines tell the story (someone skimming titles should get the point)
|
||||
- Use images over text when possible
|
||||
|
||||
**Visual hierarchy:**
|
||||
- Title: largest, top
|
||||
- Key point: prominent
|
||||
- Supporting details: smaller, less prominent
|
||||
- Source/footnote: smallest, bottom
|
||||
|
||||
---
|
||||
|
||||
## Slide Master
|
||||
|
||||
**What it does:** Defines default layouts, fonts, colors, logo placement.
|
||||
|
||||
**Access:** View → Slide Master
|
||||
|
||||
**Changes here apply to all slides:**
|
||||
- Add company logo to master = appears on all slides
|
||||
- Change title font = all titles update
|
||||
- Set background = consistent throughout
|
||||
|
||||
**Multiple layouts:** Create different masters for title slides, content slides, section headers.
|
||||
|
||||
---
|
||||
|
||||
## Animations
|
||||
|
||||
### Types
|
||||
- **Entrance:** How element appears (Fade, Fly In, Appear)
|
||||
- **Exit:** How element disappears
|
||||
- **Emphasis:** Draw attention (Pulse, Grow/Shrink)
|
||||
- **Motion Path:** Move element along path
|
||||
|
||||
### Best Practices
|
||||
- Subtle over flashy (Fade > Bounce)
|
||||
- Consistent animation style throughout
|
||||
- Purpose: guide attention, not entertain
|
||||
- Test timing before presenting
|
||||
|
||||
### Build Effect (Bullets one by one)
|
||||
1. Select text box
|
||||
2. Animations → Add Animation → choose effect
|
||||
3. Effect Options → By Paragraph
|
||||
4. Set to "On Click" or "After Previous"
|
||||
|
||||
---
|
||||
|
||||
## Presenter Tools
|
||||
|
||||
**Presenter View:**
|
||||
- You see: current slide, next slide, notes, timer
|
||||
- Audience sees: only current slide
|
||||
- Enable: Slide Show → Use Presenter View
|
||||
|
||||
**Rehearse Timings:** Practice run that records time per slide.
|
||||
|
||||
**Laser Pointer:** Hold Ctrl + click during presentation.
|
||||
|
||||
**Black/White screen:** Press B (black) or W (white) during presentation.
|
||||
|
||||
---
|
||||
|
||||
## Charts & Data
|
||||
|
||||
**Link to Excel:**
|
||||
1. Copy chart from Excel
|
||||
2. PowerPoint → Paste Special → Paste Link
|
||||
3. Updates when Excel data changes
|
||||
|
||||
**Animate charts:**
|
||||
- Select chart
|
||||
- Animations → Effect Options → By Series or By Category
|
||||
- Reveals data progressively
|
||||
|
||||
---
|
||||
|
||||
## Export Options
|
||||
|
||||
| Format | Use Case |
|
||||
|--------|----------|
|
||||
| PDF | Share without editing, print |
|
||||
| Video (MP4) | Self-running presentations, share online |
|
||||
| Images (PNG/JPG) | Individual slides for social media |
|
||||
| Handouts | Print multiple slides per page |
|
||||
| Notes Pages | Print with speaker notes |
|
||||
|
||||
---
|
||||
|
||||
## Common Problems
|
||||
|
||||
| Problem | Solution |
|
||||
|---------|----------|
|
||||
| Fonts change on other computer | Embed fonts: File → Options → Save → Embed fonts |
|
||||
| Video doesn't play | Use MP4 format, embed in file not link |
|
||||
| File too large | Compress images: File → Compress Pictures |
|
||||
| Animations out of order | Animation Pane → drag to reorder |
|
||||
|
||||
---
|
||||
|
||||
## Keyboard Shortcuts (PowerPoint)
|
||||
|
||||
| Action | Windows | Mac |
|
||||
|--------|---------|-----|
|
||||
| Start from beginning | F5 | Cmd+Shift+Enter |
|
||||
| Start from current | Shift+F5 | Cmd+Enter |
|
||||
| End slideshow | Esc | Esc |
|
||||
| Next slide | Space/Enter | Space/Enter |
|
||||
| Previous slide | Backspace | Delete |
|
||||
| Go to slide N | Type N + Enter | Type N + Enter |
|
||||
87
spreadsheets.md
Normal file
87
spreadsheets.md
Normal file
@@ -0,0 +1,87 @@
|
||||
# Spreadsheets Deep Dive
|
||||
|
||||
## Formula Patterns
|
||||
|
||||
### Lookup Values
|
||||
```
|
||||
=VLOOKUP(lookup_value, table_range, column_index, FALSE)
|
||||
=XLOOKUP(lookup_value, lookup_array, return_array) [Excel 365+]
|
||||
=INDEX(return_range, MATCH(lookup_value, lookup_range, 0))
|
||||
```
|
||||
|
||||
### Conditional Calculations
|
||||
```
|
||||
=SUMIF(range, criteria, sum_range)
|
||||
=SUMIFS(sum_range, criteria_range1, criteria1, criteria_range2, criteria2)
|
||||
=COUNTIF(range, criteria)
|
||||
=AVERAGEIF(range, criteria, average_range)
|
||||
```
|
||||
|
||||
### Text Manipulation
|
||||
```
|
||||
=CONCATENATE(A1, " ", B1) or =A1 & " " & B1
|
||||
=LEFT(text, num_chars)
|
||||
=RIGHT(text, num_chars)
|
||||
=TRIM(text) -- removes extra spaces
|
||||
=PROPER(text) -- Title Case
|
||||
```
|
||||
|
||||
### Date Functions
|
||||
```
|
||||
=TODAY()
|
||||
=YEAR(date) / MONTH(date) / DAY(date)
|
||||
=DATEDIF(start_date, end_date, "Y") -- years between dates
|
||||
=WORKDAY(start_date, num_days) -- excludes weekends
|
||||
```
|
||||
|
||||
---
|
||||
|
||||
## Pivot Tables
|
||||
|
||||
**When to use:** Summarizing large datasets by categories.
|
||||
|
||||
**Setup:**
|
||||
1. Select data (including headers)
|
||||
2. Insert → Pivot Table
|
||||
3. Drag fields:
|
||||
- Rows = categories to group by
|
||||
- Columns = secondary grouping
|
||||
- Values = what to calculate (Sum, Count, Average)
|
||||
|
||||
**Refresh:** Right-click pivot → Refresh (data source changed)
|
||||
|
||||
**Calculated fields:** Add custom calculations within pivot.
|
||||
|
||||
---
|
||||
|
||||
## Common Errors & Fixes
|
||||
|
||||
| Error | Cause | Fix |
|
||||
|-------|-------|-----|
|
||||
| #N/A | VLOOKUP can't find value | Check spelling, spaces, data type |
|
||||
| #REF! | Referenced cell deleted | Update formula references |
|
||||
| #VALUE! | Wrong data type | Check if text vs number |
|
||||
| #DIV/0! | Dividing by zero | Add IF to check denominator |
|
||||
| ##### | Column too narrow | Widen column |
|
||||
|
||||
---
|
||||
|
||||
## Data Cleaning
|
||||
|
||||
**Remove duplicates:** Data → Remove Duplicates
|
||||
**Text to columns:** Data → Text to Columns (split by delimiter)
|
||||
**Find & Replace:** Ctrl+H, use wildcards (* for any characters)
|
||||
**Trim spaces:** `=TRIM(A1)` then paste values
|
||||
|
||||
---
|
||||
|
||||
## Keyboard Shortcuts (Excel)
|
||||
|
||||
| Action | Windows | Mac |
|
||||
|--------|---------|-----|
|
||||
| New row/column | Ctrl++ | Cmd++ |
|
||||
| Delete row/column | Ctrl+- | Cmd+- |
|
||||
| Fill down | Ctrl+D | Cmd+D |
|
||||
| Absolute reference | F4 | Cmd+T |
|
||||
| Go to formula cell | Ctrl+[ | Cmd+[ |
|
||||
| Select to end | Ctrl+Shift+End | Cmd+Shift+End |
|
||||
Reference in New Issue
Block a user