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documents.md

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+# Documents Deep Dive
+
+## Structure with Styles
+
+**Why use Styles:**
+- Automatic Table of Contents
+- Consistent formatting throughout
+- Easy global changes (change Heading 1 once, all update)
+
+**Hierarchy:**
+- Title → document name
+- Heading 1 → major sections
+- Heading 2 → subsections
+- Heading 3 → sub-subsections
+- Normal → body text
+
+**Modify Style:** Right-click style → Modify → Change font, spacing, color
+
+---
+
+## Page Layout
+
+### Section Breaks
+- Use for different headers/footers in parts of document
+- Insert → Break → Section Break (Next Page)
+- Unlink sections to have different content
+
+### Page Numbers
+**Start on page 3:**
+1. Insert Section Break before page 3
+2. Double-click footer on page 3
+3. Uncheck "Link to Previous"
+4. Insert Page Number → Format → Start at 1
+
+### Different First Page
+- Design → Different First Page (checkbox)
+- First page can have no header, rest have header
+
+---
+
+## Mail Merge
+
+**Use cases:** Personalized letters, labels, envelopes, emails
+
+**Process:**
+1. **Data source:** Excel file with columns (Name, Address, etc.)
+2. **Main document:** Template with placeholders
+3. **Merge:** Combine to produce individual documents
+
+**Steps (Word):**
+1. Mailings → Start Mail Merge → Letters
+2. Select Recipients → Use Existing List → select Excel file
+3. Insert Merge Fields where personalization needed
+4. Preview Results to check
+5. Finish & Merge → Edit Individual Documents (or Print)
+
+**Conditional content:**
+```
+{IF {MERGEFIELD Gender} = "M" "Mr." "Ms."}
+```
+
+---
+
+## Formatting Fixes
+
+| Problem | Solution |
+|---------|----------|
+| Paragraph spacing inconsistent | Select all → set Before/After spacing explicitly |
+| Tab stops not aligning | View ruler → clear tabs → set new tab stops |
+| Images jumping around | Right-click image → Wrap Text → choose wrap style |
+| Page breaks in wrong places | Insert manual Page Break where needed |
+| Table breaking across pages | Table Properties → Row → uncheck "Allow row to break" |
+
+---
+
+## Tables
+
+**Convert text to table:** Select text → Insert → Table → Convert Text to Table
+**Repeat header row:** Table Properties → Row → Repeat as header row
+**Resize columns:** Double-click column border to auto-fit
+
+---
+
+## Track Changes
+
+**Enable:** Review → Track Changes
+**Accept/Reject:** Review → Accept/Reject buttons
+**Compare documents:** Review → Compare → select original and revised
+
+---
+
+## Keyboard Shortcuts (Word)
+
+| Action | Windows | Mac |
+|--------|---------|-----|
+| Heading 1 | Ctrl+Alt+1 | Cmd+Option+1 |
+| Heading 2 | Ctrl+Alt+2 | Cmd+Option+2 |
+| Page break | Ctrl+Enter | Cmd+Enter |
+| Find & Replace | Ctrl+H | Cmd+H |
+| Select all | Ctrl+A | Cmd+A |