95 lines
3.1 KiB
Markdown
95 lines
3.1 KiB
Markdown
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---
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name: Office
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description: "掌握Excel、Word、PowerPoint和Google Workspace。"
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---
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## What "Office" Means Here
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Productivity software: Microsoft 365, Google Workspace, and office administration.
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| Signal | Context | Load |
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|--------|---------|------|
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| Formulas, pivot tables, VLOOKUP, macros | Spreadsheets | `tools/spreadsheets.md` |
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| Formatting, headers, mail merge, TOC | Documents | `tools/documents.md` |
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| Slides, animations, presenter view | Presentations | `tools/presentations.md` |
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| Supplies, vendors, facilities, space | Office admin | `admin/facilities.md` |
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---
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## Spreadsheets (Excel / Google Sheets)
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**Formulas people actually need:**
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- `VLOOKUP` / `XLOOKUP` — lookup value in table, return another column
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- `SUMIF` / `COUNTIF` — sum/count with conditions
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- `INDEX/MATCH` — more flexible than VLOOKUP
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- `IF` with `AND`/`OR` — conditional logic
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**Common problems:**
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- VLOOKUP returns #N/A → check for spaces, data types, exact match setting
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- Formula works in one cell, breaks when copied → missing `$` for absolute references
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- Dates sorting wrong → format as actual dates, not text
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**Pivot tables:** Right-click data → Create Pivot Table → drag fields to rows/columns/values.
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---
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## Documents (Word / Google Docs)
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**Formatting essentials:**
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- Use Styles (Heading 1, 2, 3) for structure — enables automatic TOC
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- Page numbers starting on page 3: Insert break → Different First Page → start numbering
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- Different headers per section: Section breaks, unlink from previous
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**Mail Merge:**
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1. Prepare data source (Excel with columns: Name, Address, etc.)
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2. Word → Mailings → Start Mail Merge → Letters
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3. Insert Merge Fields where dynamic content goes
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4. Preview Results → Finish & Merge
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---
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## Presentations (PowerPoint / Google Slides)
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**Professional basics:**
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- Slide Master for consistent styling (View → Slide Master)
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- 6x6 rule: max 6 bullets, 6 words per bullet
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- One idea per slide
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**Animations:**
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- Entrance animations for bullet reveal (Appear > Fade > Fly In)
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- Timing: On Click vs After Previous
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- Keep it subtle — animation should aid, not distract
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**Presenter View:** F5 to present, use Presenter View to see notes while audience sees slides.
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---
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## Office Administration
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For those managing physical office operations:
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**Supplies & Inventory:**
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- Track with simple spreadsheet: Item, Quantity, Reorder Point, Supplier
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- Set calendar reminders for regular orders
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- Bulk ordering usually 15-30% cheaper
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**Vendor Management:**
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- Cleaning, maintenance, IT support contracts
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- Document SLAs and contact info in shared location
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- Review contracts annually for renegotiation
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**Space Planning:**
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- Hot-desking: Use booking system (even a shared calendar works)
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- Meeting room: Clear naming, visible displays, 15-min buffers
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---
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## Quick Reference
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| Task | Excel/Sheets | Word/Docs | PowerPoint/Slides |
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|------|-------------|-----------|-------------------|
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| Find value | VLOOKUP/XLOOKUP | Find & Replace | Find & Replace |
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| Conditional format | Home → Conditional | N/A | N/A |
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| Auto-update content | Formulas | Fields | Links |
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| Export to PDF | File → Save As | File → Save As | File → Save As |
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